Buffalo & Western NY Poultry Association

2014 Show information

After a steady decline in entries in the past few years our club has decided to try something different. The Twin Tier Poultry club (Bath) has graciously accepted to have our 2014 show the same weekend and same place (Stueben County fairgrounds) as their show. The way it will work is there will be two separate shows - The Buffalo & WNY Poultry Club will hold their show Saturday, September 6th and the Twin Tier Poultry Club will hold their show on Sunday, September 7th.

To view or download our show catalog click http://wnypoultryclub.webs.com/2014 BWNY Catalog.pdf

To view or download our entry form click http://wnypoultryclub.webs.com/2014 show entry form.pdf

- Set-up for show will be August 30th. There will be plenty of vehicles going down to set-up so if you need a ride arrangements can be made.

- Plenty of hotel rooms are available right in Bath at very reasonable rates. You may also stay right on the fairgrounds as campsites are available. 


If you need a PDF reader you can get the free program from Adobe here.

To download any PDF file, right click on the link (the word "here" above) then left click save target as.

Club Constitution

Buffalo and Western New York Poultry Association


Article I


Section 1: The name of this Association shall be Buffalo and Western New York Poultry Association Incorporated.

Article II


Section 1: This Association is formed to remote and improve the breeding of poultry, pigeons and Pheasants and for other purposes as may be consistent with the above mentioned. It shall also hold one or more exhibitions each year, at such time or times and place or places as may be designated.

Section 2: It shall be one of the objectives of this Association to promote and maintain a friendly social intercourse among its members.

Section 3: The Association shall have its headquarters in Western New York.


By Laws

Article I


Section 1: Any person of good moral character and interested either directly or indirectly in the breeding of poultry, pigeons or pheasants, is eligible for membership in this Association.

Section 2: The name of an applicant, for membership must be presented to the Association. And said application shall contain the name of the applicant, together with age, and residence. Said applicant must sign the application and it must be accompanied by one full year’s dues. And the application shall be voted upon, by the Association at its next regular meeting. A majority of the members present shall be required for election to the membership. All new members must be in the club for one year before running of office. Only senior members may be elected to an office.


Article II


Section 1: The dues and fees of the Association shall be Ten dollars for individual membership. Fifteen dollars for family membership (2 votes), with a five dollars for any children 18-25 who wish to vote. And five dollars for junior membership (no Vote). Dues are due by March and no later than July each year. Dues must be paid to the Club membership chairman only.

Section 2: The Association shall have the right to assess its members only in case of deficiency, upon action to be taken by the Association.


Article III

Suspension and Reinstatement

Section 1: Members in arrears for dues shall not be entitled to vote at the election of officers and any member one year in arrears shall be dropped from the membership roll.

Section 2: Any member of this Association, having been regularly expelled or suspended for nonpayment of dues may be reinstated to his/her former status within one year after suspension by paying the amount of the current year’s dues, and may be reinstated in the same manner prescribed for election of members to the association.


Article IV

Offenses and Penalties

Section 1: Any member who shall violate any of the principles of the Association or offend against the Constitution, By Laws or Rules of the Association, shall be suspended or expelled, as the By Laws may direct, or the Association may determine.


Article V


Section 1: The officers of this Association shall consist of a President, a Vice President, a Secretary and a Treasurer, each of whom shall serve a regular term consisting of one year. Also a Board of Directors, which shall consist of three members serving a term of three years. Two members serving a term of two years and two members serving a term of one year.

Section 2: All members being honored with officers and upon acceptance thereof shall be cleared of charges on the books of the Association, previous to installations.

Section 3: Nominations and elections for officers shall be held at the same meeting, usually in November. All members in good standing are eligible.

Section 4: Officers shall be elected by a majority vote of the members present. Newly elected officer’s hall take office and assume their duties at the close of the last regular meeting of the year.

Section 5: Any officers who shall without due cause, absent him/herself for three successive meetings, shall forfeit his/her seat, and the same may be declared vacant by a two thirds vote of the members present, after previous notice to such delinquent officer of such intended action, by mail, addressed to his/her last address on the book of the Association, postage prepaid, and also, any officer of the Association who shall become in arrears in dues shall forfeit his/her office.

Section 6: Vacancies in any office may be filled by the President of the Association at the next regular meeting after such vacancy has been declared, and the member who may serve in such office for the remainder of the term, and to the end thereof shall be entitled to the honors of the full term.

Section 7: The President, or officer acting as such, shall appoint the majority, and the Vice President or officer acting as such, the minority of all committees.


Article VI

Board of Directors

Section 1: The Management of the Association shall be placed in the hands of the Board of Directors, consisting of at least six and not more than nine members in good standing, who shall control the property of the Association and shall conduct its affairs subject to such instruction as they shall receive form the Association.

Section 2: Nominations for the office of Directors shall be made at the same meeting where nomination for officers and election of same takes place. The candidates receiving the most votes will serve a term of three years; the next highest will serve a term of two years and the next, a term of one year.

Section 3: Every member of the Association is eligible to be nominated for the office of Director, provided that he/she is in good standing and has been a member for at least one year. ]


Article VII

Duties of Officers

Section 1: The President shall preside at all meetings of the Association and the Board of Directors. He/she shall appoint other majority of all committees, persons to fill vacancies unless otherwise provided by the Association: He/she shall only be entitled to vote in the case of a tie and shall announce the vote and decision of the Association on all subjects; He/she shall decide points of order, enforce the Constitution and By Laws of the Association and shall perform such other duties as the Association may require.

Section 2: The Vice President shall preside in the absence of the President, or when called upon to do so, shall appoint the minority of all committees, and shall perform such other duties as are enjoined by the charges and regulations of the Association.

Section 3: The Secretary shall keep accurate minutes of the business meeting of the Association in a book provided for that purpose; shall have charge of all correspondence, shall attest to all moneys ordered paid at a regular meeting; He/she shall keep a register of the name and address of each member of the Association, and of all members expelled or application rejected; He/she shall have his/her books always open to inspection of an authorized committee; shall deliver to his/her successor all books, papers and other properties in his/her possession belonging to the Association.

Section 4: The Treasurer shall keep; a true set of books and records of all the financial business of the Association, Both income and disbursements; shall pay all bills when presented at regular meetings and approved for payment by the membership of the Board of Directors. He/she shall deposit all Association funds promptly in a suitable bank and maintain a checking account; shall make a report of accounts of each Association meeting. All Association disbursements shall be by check, signed by the Treasurer. He/she shall, when directed by the President or Board of Directors, furnish bond in the amount called for expense of same to be borne by the Association.


Article VIII

Funds and Property

Section 1: The General Fund shall consist of all moneys belonging to the Association.

Section 2: Any moneys collected from activities shall be put into a general fund. When necessary, this fund may be drawn upon for such items as may be deemed essential to carry on the purpose of the Association, but if possible, said fund is to be kept intact.

Section 3: The Board of Directors shall have general supervision over the effects of the Association and shall, at the end of the year, make a report. An Audit of the books and records of the Association shall be made at the end of each year.

Section 4: The funds and property of this Association shall not be divided in any manner among the members individually or between this Association and any other which may branch from it, without the written consent of two-thirds of the members present, which consent shall be ascertained and given by and upon a vote to be taken at a regular meeting of the Board of Directors and all funds and property of this Association shall remain the property of said Association for its legitimate purposes so long as its charter is not reclaimed.


Article IX


Section 1: A minimum of five meetings per year of the Association shall be held on the last Tuesday of the month, March through November. Missed meeting during the months of June, July and August will not count against any members.

Section 2: Annual terms shall commence with the election in November and extend through November of the following year. If any meetings fall on a holiday, legal or otherwise, they may be changes at the previous meeting.

Section 3: Meeting for the Association will be held anywhere in Western New York, where members decide.

Section 4: Six members in good standing shall constitute a quorum for the transaction of business.

Section 5: The Board of Directors shall meet whenever the President calls for such a meeting.

Section 6: Special meetings of the Association shall be called by the President, or in his absence, the Vice President, or upon the written request of five members in good standing. Written notices of such meeting, stating its object, shall be delivered or mailed to each member of the Association at least five days prior to such a meeting.


Article X


Section 1: The Constitution and By Laws of the Association may be amended at a special meeting of the Board of Directors and Officers. All proposed amendments shall be read at the next meeting and voted upon. At least a two-thirds majority vote of those present is needed for passage.


Click here for a detailed map of fairground entrance.